Microsoft Office 365 is a suite of productivity tools that includes Word, Excel, PowerPoint, Outlook, and other applications. It is widely used in businesses and homes worldwide, but many users are unaware of some of the hidden gems that can make their work easier and more efficient. This article will explore the top 10 hidden gems of Microsoft Office 365 that you probably didn’t know existed.
10 Hidden Features of Microsoft Office 365
Dictate is a speech-to-text feature available in Word, Outlook, and PowerPoint. It allows you to dictate your text instead of typing it out, saving you a lot of time and effort. To use Dictate, click on the ribbon’s microphone icon, start speaking, and your words will appear on the screen. You can even use voice commands to format your text, such as “bold,” “underline,” or “italics.”
Tell Me is a search feature that allows you to find the tools and functions you need quickly. It is available in Word, Excel, PowerPoint, and other applications. Simply type what you want to do in the search box on the ribbon, and Tell Me will show you the commands that match your search. For example, if you type “change font size,” Tell Me will show you the option to change the font size.
Smart Lookup is a feature available in Word, Excel, PowerPoint, and other applications that allows you to quickly look up information without leaving your document. Simply highlight the text you want to look up, right-click, and select “Smart Lookup” from the menu. Smart Lookup will show you definitions, synonyms, and related information from the web.
Quick Analysis is a feature available in Excel that allows you to analyze and visualize your data quickly. Select your data, and a Quick Analysis button will appear in the bottom right corner. Click on the button to choose from various options, such as charts, formatting, and totals.
Focus Mode is a feature available in Word that allows you to minimize distractions and focus on your writing. It hides all of the toolbars and ribbons, leaving only your document on the screen. To activate Focus Mode, click on the View tab and select “Focus Mode.”
Insert Icons is a Word, Excel, and PowerPoint feature that allows you to add icons to your documents and presentations. These icons can be used to illustrate your points and make your content more visually appealing. To insert an icon, simply click on the Insert tab and select “Icons.”
Insert 3D Models
Insert 3D Models is a feature available in PowerPoint that allows you to add 3D models to your presentations. These models can be used to demonstrate concepts and ideas more engagingly. To insert a 3D model, simply click on the Insert tab and select “3D Models.”
Resume Assistant is a feature available in Word that allows you to create a compelling resume with the help of LinkedIn. Simply click on the Review tab and select “Resume Assistant.” You can then select the type of job you are applying for and see examples and tips from other LinkedIn users.
Immersive Reader is a feature available in Word, OneNote, and other applications that makes reading and comprehending text easier. It can be particularly helpful for users with dyslexia or other reading difficulties. Immersive Reader allows you to customize the font, size, and spacing of the text, as well as highlighting individual words or parts of speech.
MyAnalytics is a feature available in Outlook that provides insights.
This article has highlighted the top 10 hidden gems of Microsoft Office 365, which can help users enhance their productivity and efficiency. These features are often not well-known, but they can be extremely beneficial. Through the use of speech-to-text with Dictate, search tool Tell Me, and the Smart Lookup feature, users can easily find and insert relevant information. Quick Analysis, Focus Mode, and Insert Icons can help create engaging and effective documents and presentations.
The Insert 3D Models, Resume Assistant, Immersive Reader, and MyAnalytics features offer further opportunities to streamline and improve workflow. By utilizing these features, users can take advantage of the full potential of Microsoft Office 365.
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